Inventory

Items

Items are the products and services you buy and sell. Each item carries a unique code, a description, a unit of measure, tax settings, and default sales and purchase prices. Mark an item as stocked to track quantity on hand, or as a service when there is nothing physical to count.

• Item code — per-company and unique; used across every document.
• Valuation — stock value is maintained automatically as goods are received and issued.
• Reorder level — set a threshold to flag items that need replenishing.

Warehouses and stock on hand

Stock is tracked per warehouse (or location). The stock ledger records every movement — goods receipts, deliveries, transfers and adjustments — so you can always see how a current quantity was reached. Quantity changes only ever come from a document; you never type an on-hand number directly.

Stock transfers

A stock transfer moves quantity from one warehouse to another. The total on-hand across the company is unchanged; only the location changes. Post a transfer whenever goods physically move between sites so each warehouse's figures stay accurate.

Stock adjustments

Use an adjustment to correct on-hand quantity or value for reasons outside the normal buy/sell flow — a stock count, damage, shrinkage or a valuation change.

• Quantity adjustment — write stock up or down to match a physical count.
• Value adjustment — revalue stock without changing the count.

Every adjustment posts an accounting entry so the inventory value on your balance sheet always matches the stock ledger.