Finance
Accounting
Chart of accounts, journal entries and the general ledger.
Chart of Accounts
The chart of accounts (CoA) is the backbone of your books — the structured list of every account transactions post to. GrivaOne groups accounts into the five standard types:
| Type | Examples | Normal balance |
|---|---|---|
| Assets | Cash, bank, receivables, inventory | Debit |
| Liabilities | Payables, VAT payable, loans | Credit |
| Equity | Capital, retained earnings | Credit |
| Income | Sales revenue, other income | Credit |
| Expenses | Cost of goods sold, salaries, rent | Debit |
Start from the standard chart when you create a company and adapt it — add accounts, rename them, or nest sub-accounts under a parent. Accounts that already have postings can be deactivated but not deleted, which protects your history.
Journal Entries
A journal entry is a balanced set of debits and credits. Most journals are created for you when you finalise a document (see below), but you can post manual journals for adjustments such as depreciation, accruals or opening balances.
Debits must equal credits
Automatic posting
You rarely write journals by hand. When a source document is finalised, GrivaOne posts the matching double-entry automatically:
- Sales invoice — debit receivables; credit revenue and VAT payable.
- Receipt — debit cash/bank; credit receivables.
- Purchase invoice — debit expense/asset and input VAT; credit payables.
- Delivery note — debit cost of goods sold; credit inventory.
General Ledger
The general ledger (GL) is the complete record of posted journals and the single source of truth for your financials. Every financial statement is built by reading posted GL entries, so the numbers on your reports always reconcile to the ledger.
Drill from any account balance down to the individual journals, and from a journal back to the document that created it, for full traceability.
Close periods to protect your books